Internally Free is committed to protecting the privacy and confidentiality of our mentees and mentors. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information. By using our mentoring services, you consent to the practices described in this policy.

1. Information we collect

We collect personal information to provide high-quality mentoring services. This information may include:

● Personal Identifiable Information (PII): Name, contact details, date of birth and any other information necessary for mentorship.

● Health and Well-being Information: If relevant to mentoring goals and with your consent, we may collect information related to your emotional, mental,

or personal development.

● Communication Records: Emails, messages, or other correspondences between mentees and mentors.

● Session Notes: Brief summaries of mentoring sessions for tracking progress and service improvement.

2. How we use your information

We use your information for the following purposes:

● To provide and improve our mentoring services.

● To match mentees with appropriate mentors.

● To maintain records of mentoring sessions.

● To communicate with you regarding scheduling, feedback, and service updates.

● To comply with legal obligations and ensure safety within our mentoring community.

3. Confidentiality and Data Protection

We take confidentiality seriously and implement appropriate security measures to protect your data. Your information will only be shared:

● With your explicit consent.

● When required by law or in response to a legal request.

● If there is a risk of harm to yourself or others, as per ethical and legal obligations.

● With internal staff or service providers who assist in delivering mentoring services, under strict confidentiality agreements.

● GDPR and Data Protection cannot act as barriers to sharing information for the purpose of safeguarding children, young people and adults at risk. (see GDPR / Safeguarding policy)

4. Data Retention

We retain your information for as long as necessary to provide mentoring services and comply with legal requirements. If you discontinue our services, we will securely store or delete your data in accordance with applicable regulations.

5. Your Rights

You have the right to:

● Access your personal information.

● Request corrections to inaccurate information.

● Request deletion of your data (subject to legal and ethical obligations).

● Withdraw consent for certain types of data processing.

● To exercise these rights, please contact us at internallyfree@gmail.com

6. Third-Party services

We do not sell, rent, or trade your personal information. If we use third-party platforms for communication, scheduling, or payments, they are required to adhere to privacy and security standards.

7. Changes to this policy

We may update this Privacy Policy periodically. Any significant changes will be communicated through our website or direct notification.

8. Contact information

If you have questions about this Privacy Policy or your personal data, please contact:

Danielle Imbert (Director) at Internally Free: Internallyfree33@gmail.com

By using our mentoring services, you acknowledge that you have read and understood this Privacy Policy.